E-Mail

The E-mail menu is a window to configure e-mail sending on the SMTP server to inform users. The Email module is intent to forward e-mails to a company (internal) mail/exchange server. The E-mail window contains two (“2”) tabs: “Mail Server” and “Email Templates”. The “Mail Server” contains the SMTP server configuration settings.

If you want to receive messages from your Ayrix, for example from your voicemail with its attachment, make sure to configure this module with your SMTP Data.

 

Mail Server #

The mail, or SMPT server is to send, E-mails, for Conference, Extension information, and voicemail attachment to Email recipients. In this window we configure the settings of the SMTP server.

 

Field description

Configure Mail Server  
Host name The IP address or FQDN for the destination server .
Port (Leave blank for default) Default = Port 25

Port 25 sent e-mail as plain text.

Port 587 sent encrypted e-mail.

SMTP Username Username entry
SMTP Password Password entry
Reply-To name A reply e-mail address, for example do-not-reply@ayrix.com. The Ayrix e-mail server is only an e-mail sender (SMTP!). We advise to create a recipient Email address that is available on a separate Mail server / Exchange.
Security  
Encryption: Selection of the type of SMPT encryption should be applied.

None: (Default) No encryption.

SSL Encrypted: Mail encryption by certificate (*not yet implemented)

Authentication Mode : a SMTP AUTH(-authentication) mechanism selection:

PLAIN: (Uses Base64 encoding), No login verification.

LOGIN: (Uses Base64 encoding), login verification.

CRAM-MD5: is a challenge-response authentication mechanism (CRAM) based on the HMAC-MD5 algorithm.

SMTP Connection Check  
Check connectivity A button to check if the Email connection to an external Email server/exchange is successful.

 

E-mail Template #

The “Email Templates” window contains a list of predefined e-mail templates for conference invitations. It also contains a configuration panel to create, edit and modify these templates. There are system and custom templates. System templates cannot be removed. For example: templates for a conference invitation.

In the list panel you can see in the column “Modified” if a template was modified. The content of the templates can be enhanced with XML based key word place holders.

 

Field description

Configure email template Email templates for conference invitations
Name Give your template a suitable name
Language A language identification of the template
From The sender address
Subject Subject title
Body The content that is sent to the recipient.

XML place holders #

To create your own template for a conference invitation you can write with XML place holders. In the Callflow menu –> “Conference” – > tab “Send invitation mail”

These place holders are field collected from the Conference Configuration (see chapter 4.41) and the calendar selection in the preparation template.

The following place holders are available:

 

Field description

XML place holder XML entry Description
  <br><br> Name of attendee
{{conference.name}}   Name of Conference Room, from Conference – basic settings
{{conference.pinUser}}. <b>{{conference.pinUser}}</b><br> Pin assigned in Conference Room, from Conference – basic settings
{{date}} {{date}}</b><br> Date entered in the Sent invitation mail preparation window.
{{did}} <b>{{did}}</b> DIDs that is assigned, from Conference – basic settings
{{extension}} <b>{{extension}}</b> The extension number the attendee dials in, (Conference – basic settings).
{{time}} <b>{{time}}</b> Time entered in the Sent invitation mail preparation window

 

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